Peak Publications Society Board of Directors Meeting Agenda
Monday, February 22, 2021
Zoom

Chair: Kelly Chia

In Attendance

Le (Yuri) Zhou (Board Secretary, non-voting)
Kelly Chia (Collective Members Representative)
Meera Eragoda (Employee Members Representative)
Angela Wachowich (At-Large Representative)
Emma Dunbar (At-Large Representative)
Pablo Clairmont (At-Large Representative)
Marco Ovies (Editor-In-Chief_Guest)

Agenda

Call to Order
1:07pm

Approval of Agenda
Angela, Pablo
All in favour

Approval of Past Minutes from January 18, 2021
Emma, Pablo
All in favour

Financial Updates
Yuri to present

Membership Report
Yuri to present (68 members)

Employee Representative Items
Meera to present
i. Reinstate The Peak staff writing compensation policy and pay back from Summer 2020 semester
Meera, Angela
All in favour

ii. Yuri works on the direct deposit item and reports to board
iii. Yuri is sending an email to the current web manager. Hiring a web coordinator starting from Summer 2021.

Continue the discussion of Contributor Pay Policy
Marco to lead a discussion
Have a discussion to clarify multimedia contributors’ work and approve at the next meeting

Discussion of Board Policies
Kelly to lead a discussion
Kelly to work on updating the wording for the Anonymity and AV Materials policy and update to
board

Adjournment
2:38pm

Peak Publications Society Board of Directors Meeting Agenda
Monday, March 22, 2021
Zoom

Chair: Kelly Chia

In Attendance

Le (Yuri) Zhou (Board Secretary, non-voting)
Kelly Chia (Collective Members Representative)
Meera Eragoda (Employee Members Representative)
Angela Wachowich (At-Large Representative)
Emma Dunbar (At-Large Representative)
Pablo Clairmont (At-Large Representative)
Marco Ovies (Editor-In-Chief_Guest)

Agenda

Call to Order
12:00pm

Approval of Agenda
Angela, Emma
All in Favour

Approval of Past Minutes from February 22, 2021
Emma, Pablo
All in Favour

Financial Updates
Yuri to present

Membership Report
Yuri to present (68 members)

Employee Representative Items
Direct Deposit _ Yuri to present

Approval of Contributor Pay Policy
Kelly to present

Updates of Board Policies
Kelly to present
Put suggestions to update the editorial team writing compensation policy, AV policy, contributor pay policy, and anonymity policy.

Peak Space Updates
Yuri to lead a conversation
The current Peak space’s lease can be renewed, with conditions for repair and renovation for accessibility. Will discuss further with SFSS on repair and renovation. Will report to the Board for financial funding updates if necessary.

Adjournment
12:42 p.m.

Peak Publications Society Board of Directors Meeting Agenda
Wednesday, April 21, 2021
Zoom

Chair: Kelly Chia

In Attendance

Le (Yuri) Zhou (Board Secretary, non-voting)
Kelly Chia (Collective Members Representative)
Meera Eragoda (Employee Members Representative)
Angela Wachowich (At-Large Representative)
Emma Dunbar (At-Large Representative)
Pablo Clairmont (At-Large Representative)
Marco Ovies (Editor-In-Chief_Guest)

Agenda

Call to Order
12:31p.m.

Approval of Agenda
Emma, Angela
All in Favour

Approval of Past Minutes from March 22, 2021
Angela, Pablo
All in Favour

Financial Updates
Yuri to present

Summer Budget Review
Yuri to present

Membership Report
Yuri to present (68 members)

Employee Representative Items
Direct Deposit Report
This service would reduce cheque loss risks
We may be working remotely, but if we return to campus in Fall, we may return to pick up cheques in the office

Approval of Contributor Pay Policy
Kelly to present
Return to the interviewee section of the policy next month and reach out to multimedia editor about filming and editing portion of the policy

SSSS meeting updates
Anti-harassment training & policy draft interests
Yuri to present

Board Director Updates
Yuri to present

Adjournment
1:48 P.M.

Peak Publications Society Board of Directors Meeting Agenda
Wednesday, May 12, 2021
Zoom

Chair: Kelly Chia

In Attendance

Le (Yuri) Zhou (Board Secretary, non-voting)
Kelly Chia (Collective Members Representative)
Meera Eragoda (Employee Members Representative / Editor-In-Chief)
Angela Wachowich (At-Large Representative)
Emma Dunbar (At-Large Representative)
Pablo Clairmont (At-Large Representative)

Agenda

Call to Order
12:06 P.M.

Approval of Agenda
Emma, Angela
All in Favour

Approval of Past Minutes from April 21, 2021
Angela, Emma
All in Favour

Financial Updates
Yuri to present

Membership Report
Yuri to present (72 members)

Layout Changes
Meera to present
Angela, Pablo
All in Favour

Approval of Contributor Pay Policy
Kelly to present
Emma, Angela
All in Favour

SSSS meeting updates
Anti-harassment training & policy draft interests

Website Manager discussion
Yuri to update job description

Adjournment
12:45 P.M.

Peak Publications Society Board of Directors Meeting Agenda
Wednesday, June 16, 2021
Zoom

Chair: Kelly Chia

In Attendance

Le (Yuri) Zhou (Board Secretary, non-voting)
Jacob Mattie (Collective Members Representative)
Kelly Chia (Employee Members Representative / Chair)
Angela Wachowich (At-Large Representative)
Emma Dunbar (At-Large Representative)
Pablo Clairmont (At-Large Representative)
Meera Eragoda (Editor-In-Chief)

Agenda

Call to Order
1:01PM

Approval of Agenda
Angela, Pablo

Approval of Past Minutes from May 12, 2021
Emma, Jacob

Welcome the new Collective Representative

Discuss Peak investments
Meera to lead discussion

Financial Updates
Yuri to present
Obtain investment report to review companies we are investing in

Membership Report
Yuri to present (74 members)

Back to the office plan in Fall
Discussion
Consider adding portable heaters to the office
Reducing capacity in office, having a central location in the SUB for pitch meetings and continuing to host pitch meetings online
Discussed adding board members and some contributors to Slack

Adjournment
1:30PM

Peak Publications Society Board of Directors Meeting Agenda
Wednesday, July 21, 2021
Zoom

Chair: Kelly Chia

In Attendance

Le (Yuri) Zhou (Board Secretary, non-voting)
Jacob Mattie (Collective Members Representative)
Kelly Chia (Employee Members Representative / Chair)
Angela Wachowich (At-Large Representative)
Emma Dunbar (At-Large Representative)
Pablo Clairmont (At-Large Representative)
Meera Eragoda (Editor-In-Chief)

Agenda

Call to Order
11:08am

Approval of Agenda
Angela, Jacob
All in Favour

Approval of Past Minutes from June 16, 2021
Jacob, Angela
All in Favour

Financial Updates

Membership Report
Yuri to present (74 members)

Back to the office plan in Fall (space update)
Yuri to lead the discussion
SFSS working on Peak lease renewal, to present with draft soon (ideally add maintenance and heating)
SFSS is working on the booking process for SUB, working on information for booking process
Everyone will remain remote, maybe we will have hybrid pitch meetings in the SUB dependent on the booking process

Discussion of Peak investments
Table this discussion for later information

Discussion of Copy Editor and EIC pay raise
Yuri and Meera to lead the discussion
Meera presented an updated job description for copy editor
Job description, working hours, and managerial role of EiC is currently intimidating considering the pay for EIC
Discuss increasing contributor pay at a later meeting

Motion to approve Copy Editor updated job description
Angela, Pablo
All in Favour

Motion to approve Copy Editor pay increase to 390 per week and Editor-in-Chief to 500 per week starting from fall 2021.
Jacob, Angela
All in Favour

Discussion of Editor transition
The transition might be easier in-person
Delegating more job duties to give staff ideas of what the work process is like?

Adjournment
12:13 PM

Peak Publications Society Board of Directors Meeting Agenda
Monday, April 13th 2020
Google Hangouts

Chair: Kelly Chia

In Attendance
Le (Yuri) Zhou (Board Secretary, non-voting)
Kelly Chia (Employee Members Representative)
Natasha Tar (Collective Member Representative)
Pablo Clairmont (At-Large Representative)
Gabrielle McLaren (Guest)
Juztin Bello (Guest)
Marco Ovies (Guest)

Regrets
Bahar Vaghari Moghaddam (At-Large Representative)

Agenda

Call to Order
1:10 pm

Approval of Agenda
Motion to approve by Bahar/Natasha
All in favour

Approval of Past Minutes from March 9, 2020
Motion to approve by Bahar/Pablo
All in favour

Updated financials

Summer Budget
Yuri to present

Membership report
54 Members

Change Bank Signer
Motion to remove Gabrielle McLaren and add Marco Ovies as bank signer
Motion to approve by Natasha/Bahar
All in favour

Discussion of raising copy pay
Kelly to present
Wait until we know the enrolment numbers for summer

Working hours adjustment
Natasha and Yuri to present
Double check with previous minutes on whether this item requires board approval

Discussion of SFU moving to remote semester and how it affects The Peak
Open discussion
Suspended staff members writing policy and vote to reverse policy depending on the semester enrollment
Motion to approve by Pablo/Bahar
All in favour

SGM postponed to the summer
SGM meeting to be done remotely on May 8 at 2 p.m.

Paying Burnaby campus distribution manager in the summer
Open discussion
Offer distribution manager of Burnaby campus a half pay per week in summer.

Discussion of the removal of Peak material: updating the anonymity and online material removal policy
Kelly to present
Defer back to EIC

In – Camera

Updating Conflict of Interest policy
Open discussion

Adjournment
3:11 pm

Peak Publications Society Board of Directors Meeting Agenda
Monday, March 9th 2020
Peak Offices

Chair: Kelly Chia

In Attendance
Le (Yuri) Zhou (Board Secretary, non-voting)
Kelly Chia (Employee Members Representative)
Natasha Tar (Collective Member Representative)
Pablo Clairmont (At-Large Representative)
Bahar Vaghari Moghaddam (At-Large Representative)
Gabrielle McLaren (Guest)
Juztin Bello (Guest)

Agenda

Call to Order
1:08 pm

Approval of Agenda
Natasha / Pablo
All in favour

Approval of Past Minutes from February 3, 2020
Pablo / Natasha
All in favour

Updated financials
Yuri to present

Membership report
Yuri to present
54 members

Student Society Pamphlet Distribution Request
Yuri to present
Motto to approve by Pablo / Natasha
All in favour

Permission to republish PEAK material
Kelly will take a look at this and respond by email by 3/21.
Gabrielle helps
Discussion of copy editor pay rising
Create a timesheet to see if there are lots of differences other than section editors for 1-2weeks,
then we talk about it at the next board meeting.

Adjournment
2:00pm

Peak Publications Society Board of Directors Meeting Agenda
Monday, January 6th 2020
Peak Offices

Chair: Bahar Vaghari Moghaddam

In Attendance
Le (Yuri) Zhou (Board Secretary, non-voting)
Kelly Chia (Employee Members Representative)
Natasha Tar (Collective Member Representative)
Pablo Clairmont (At-Large Representative)
Bahar Vaghari Moghaddam (At-Large Representative)

Agenda

Call to Order
12:36pm

Approval of Agenda
Natasha / Kelly

Approval of Past Minutes from December 16, 2019
Pablo / Kelly

Updated financials
Yuri to present

Membership report
Yuri to present
39 member

Board Chair Replacement
Bahar to present
Call SGM in March, start an ad soon. Poster on club day for at-large election.
EIC hiring takes place in Feb

Changing Signers on Peak Bank Account
Bahar to present a motion to add Kelly Chia as the Employment Director signer and to remove Zach Siddiqui from Peak bank account signer
Pablo / Natasha
All in favour

Update of SFPIRG brochure request
Draft a letter to allow SFPIRG to place their brochure(the one board approved)
on our stands with a time frame. No print and distribution service provided

Land acknowledgement update
Add on board email after finalizing

Adjournment
1:22pm