-3.6 C
Burnaby
Friday, February 23, 2018

The Peak Publications Society

The Peak Publications Society is a registered non-profit society under the B.C. Societies Act that publishes this web site and the print version of The Peak. We are governed by a Constitution.

The Society is governed by a Board of Directors, which is currently made up of:

  • Courtney Miller, Editor-in-Chief, Chair of the Board
  • Zach Siddiqui, Collective Representative
  • Janis McMath, Collective Representative
  • Grace Rose, Employee Representative
  • Kate Olivares, At-Large Representative
  • Le Zhou, Board Secretary

The Board has approved the following policies which may be of interest:

1. Contributors to The Peak are eligible to be paid if they meet all of the following criteria:

a) They are members in good standing of the Peak Publications Society;

b) They are registered in at least one SFU class in the semester in which their contribution is published, or will be registered in at least one SFU class in the following semester;

c) They are not a member of the editorial team of The Peak;

2. Employees of Peak Publications Society will be paid provided they:

a) Meet all the above criteria;

b) And are credited as an associate on the contribution.

3. Pay will be calculated by the following rules:

a) Articles will be determined to fall into one of the following categories by section editors, subject to review by the Editor-in-Chief:

i. Letters to the Editor, and any other submissions which are clearly and specifically represented as content not produced by The Peak (with the possible exception of sponsored content), shall not be paid.

ii. Brief content (approx. 300 words or less) that does not require interviews or in-person event coverage, such as (but not limited to) World News Beat, What Grinds Our Gears, or New Music Friday, shall be paid $10;

iii. Brief content (approx. 300 words or less) that requires interviews or in-person event coverage, such as (but not limited to) Peak Speak, shall be paid $15;

iv. Short content (approx. 300-500 words) that does not require interviews or in-person event coverage, such as (but not limited to) short editorials, short humour articles, or Game Recaps of away-games without interview, shall be paid $15;

v. Short content (approx. 300-500 words) that requires interviews or in-person event coverage, such as (but not limited to) Senate Report or Game Recaps of away-games with interview, shall be paid $20;

vi. Standard content (approx. 500-1000 words) that does not require interviews or in-person event coverage, such as (but not limited to) standard editorials and standard humour articles, shall be paid $20;

vii. Standard content (approx. 500-1000 words) that requires one interview or in-person event coverage, such as (but not limited to) Player Profiles or Arts interviews, shall be paid $25;

viii. Standard content (approx. 500-1000 words) that requires multiple interviews, or one interview and in-person event coverage, such as (but not limited to) Game Recaps of home games or standard News articles, shall be paid $30;

ix. Long-form content (approx. 1000+ words) that does not require interviews or in-person event coverage, such as (but not limited to) long-form editorials or Features-esque listicles, shall be paid $30;

x. Research-intensive long-form content (approx. 1000+ words) that requires interview(s) or in-person event coverage, such as (but not limited to) long-form editorials and standard Features, shall be paid $50;

xi. Research-intensive Features (approx. 1500+ words), requiring multiple interviews, significant SFU-based archival research, and other investigative work involving multiple departments/offices of SFU, shall be paid $65;

b) Photographs, illustrations, cartoons, and other graphic contributions shall be determined to fall into one of the following categories by section editors, subject to review by the Editor-in-Chief:

i. $10 per event or story for photographs that are published accompanying content written by the photographer;

ii. $20 per event or story for photographs that are published accompanying content written by someone other than the photographer;

iii. $10 per simple, specified mini-illustration;

iv. $20 per simple illustration, graphic, or single panel comic generally defined as those taking less than an hour to produce;

v. $30 for all other illustrations, graphics, or multi-panel comics;

vi. $50 for any image appearing as the primary graphic on the print edition’s cover, paid instead of the above rates.

c) In the case of a contribution with more than one author, each author shall receive, at the discretion of the section editor and subject to review by the Editor-in-Chief:

i. 150% of the normal value of the contribution divided by the number of authors, with the exception that authors that are ineligible for contributor pay shall not be entitled to their share;

ii. $10, with the exception that authors that are ineligible for contributor pay shall not be entitled to their share.

d) Contributors shall only be paid once for a single contribution, and shall not be paid if it is re-published.

e) Filming and editing:

i. Small contributions such as a suggestion for a topic to be produced, or similar, shall not be paid;

ii. Brief contributions to a multimedia project, wherein the Multimedia Editor and/or the Multimedia Assistant is the primary producer or editor shall be paid $30;

iii. Large-scale contributions, wherein the Multimedia Editor and/or the Multimedia Assistant is not responsible for the majority of production shall be paid $50;

4. Pay for a contribution that a section editor has pitched to a contributor should be communicated and determined at the time the pitch is assigned, subject to review by the section editor and/or Editor-in-Chief.

5. If a contribution does not meet the standard criteria for the amount of pay that was previously determined, and if the editor chooses to publish the contribution despite this, then at the editor’s discretion based on the circumstances, the contributor’s pay may be decreased according to the criteria their published submission meets.

     Ex. The Opinions Editor agrees with a contributor that they will submit a 600-word contribution and be paid $20. The contributor submits a 400-word contribution, without asking the Opinions Editor in advance. The Opinions Editor determines that the contribution can still be published, and publishes it at 400 words. The Opinions Editor should decrease the pay for that article to $15.

6. If a contribution exceeds the standard criteria for the amount of pay that was previously agreed upon, without the section editor’s explicit prior approval, then the section editor may increase their pay at their discretion, but they are not obligated to do so. The section editor will notify the contributor of this change prior to publication.

     Ex. The Arts Editor agrees with a contributor that they will submit a 200-word contribution and be paid $10. The contributor submits a 400-word contribution, without asking the Arts Editor in advance. The Arts Editor publishes the 400-word contribution. The Arts Editor can increase the pay for that contribution to $15, or they can leave it at $10.

     Ex. The Opinions Editor agrees with a contributor that they will submit a 400-word article and be paid $15. The contributor submits a 600-word contribution, without asking the Opinions Editor in advance. The Opinions Editor cuts it down to 400 words, and publishes the now-400-word contribution. The Opinions Editor can increase the pay for that article to $20, or they can leave it at $15.

7. If a submitted contribution differs significantly from the published copy, because the section editor was forced by circumstances to add a significant amount of extra material to the contribution, then the contributor shall be paid based on the quality of their submission, not the quality of the published version. The section editor will notify the contributor of this change prior to publication.

     Ex. The News Editor agrees with a contributor that they will attend an event and interview a particular person, and receive $30. The contributor submits the article, but they did not do the interview. They are unwilling or unable to do additional work themselves to correct for this. Because of this, the News Editor is forced to conduct additional interviews. Under the circumstances, the News Editor judges it to be unreasonable or harmful to The Peak’s interests to discard the contributor’s submission entirely, so they instead incorporate the extra content into the original submission. The News Editor should decrease the contributor pay for that article to $15, $20, or $25, depending on how much work the original contributor did.

8. If an article arrives late, and the contributor did not clear this with the section editor in advance, then the editor reserves the right to decrease the article’s pay at their discretion. Pay decreased for this reason should not be decreased by more than 50%, assuming the article runs. The section editor will notify the contributor of this change prior to publication.

9. If a contributor feels that their pay is being determined unfairly, they may submit an appeal to the Editor-in-Chief.

10. Notwithstanding any other part of this policy, if a contributor who is a sitting officer or employee of the Simon Fraser Student Society or Graduate Student Society at SFU is involved in creating a contribution that engages with issues of student politics, or any other contributor is involved in creating content that comments upon or benefits any organization or group from which they may or may not receive any pay, regardless of whether that pay is specifically for producing that content, that piece shall not be paid.

11. Notwithstanding any other part of this policy, if a contributor who is a current member of a club, organization, group, or sports team is involved in creating content that comments upon or benefits any organization or group from which they do not receive any pay, regardless of whether that pay is specifically for producing that content, that piece’s pay shall be reduced by 50%.

12. Contributors must not submit their invoice until after the final print issue of the semester has been published and invoices must be received by the Business Manager no later than the end of the month in which the last issue was published.

13. If a contributor does not collect their pay within six months of the last print issue of a semester, that contributor will be considered to have forfeit their pay for that semester.

14. This policy may be amended, replaced, or abolished by a majority vote of the Peak Publications Society Board of Directors.

15. Contributors who complete an assignment which is not published due to circumstances beyond the contributor’s control, shall still be paid the full amount, subject to the discretion of the section editor and ultimately the Editor-in-chief.

  1. Pitching
    Ideas for content are either pitched by editors to contributors or vice versa. Editors will often send out pitch email to their contributor base who can then individually pick up assignments. Contributors may also send content ideas to editors, who will either accept, reject, or modify the pitch. Editors will set a deadline for the piece to be filed by the contributor.
  2. Section Editing
    Section editors receive their content and perform an edit for grammar, style, legality, and uniformity according to the Peak’s style guide. Edited pieces are then submitted to the Editor in Chief (EIC) and the Copy Editor through shared Google Docs. All content is due to be filed by the time of the weekly collective meeting, unless explicit permission from the EIC and Copy Editor has been given beforehand (ex: event coverage, breaking news).
  3. Collective Meeting
    At the weekly collective meeting, section editors present their print and web content for the week and give estimated page counts. From these page estimates, it is decided by the collective what the overall page count will be, which is always a multiple of four. It is also decided what the concept for the cover image will be, whether it will be a photograph or graphic design, and which stories will have copy on the cover. The question for Peak Speak is also decided. A final post-mortem is done on the paper that was printed that week, which is going through page by page and critiqued for content and design.
  4. First Edit
    Once copy has been submitted, it is looked over by both the EIC and the Copy Editor. The EIC either gives approval, asks for changes, or recommends to kill the piece. The Copy Editor does a first edit for accuracy, flow, style, grammar, spelling, and adherence to style guide. Once the piece of content has been revised and approved by both the EIC and the Copy Editor, it is cleared.
  5. Photos and Illustrations
    Requests for photos and illustrations are made by section editors to the Photo Editor and the Production Editor. The Photo Editor and the Production Editor are responsible for executing these requests to the best of their ability, using their own skills, as well as their pools of contributors and staff.
  6. Layout
    Once content has been cleared first, it is ready to be laid out for print. The Production Editor coordinates with the Business Manager and the Layout Assistant(s) to arrange ads and content on pages. The Business Manager places ads on particular pages. The Production Editor and the Layout Assistant(s) lay out the content physically on the pages, using pre-existing formats or formats of their own design.
  7. Second and Final
    Once content has been laid out, each page goes to the Proofreader for a second edit on the physical printout. This second edit also involves looking for accuracy, flow, style, grammar, spelling, and adherence to style guide. Once the Proofreader has made these suggested edits on the physical page, the page goes to the section editor, who uses makes the changes on the InDesign file. The page with the second changes is printed out once again and given to the Copy Editor for a final edit of the physical page.
  8. Web
    After a piece of content has been through second and final, it is ready to be put online. Section editor are responsible for putting their content online through their individual WordPress account and post-dating the post for when the content is to be released.
  9. Exporting and Sending to Printers
    Once the final edit has been completed, each page is exported to a PDF file. These PDF files are looked over once again by the copy editor and given final approval by the EIC, making changes and re-exporting when necessary. The Production Editor is responsible for checking over all pages and ensuring the quality and consistency of the print design. They are also responsible for the production of the final cover image. Once all pages have been exported, they are amalgamated into a single PDF file and sent to the printers.

1. Purpose:
The purpose of this policy is to outline the management, responsibilities, and duties required of The Peak’s staff and contributors in the handling of AV materials.

2. Definitions.
“Staff” refers to any employee of the Peak Publications Society.
“Contributor” refers to any person who is paid for their contributions to The Peak. (See Pay Policy for more details.)
“AV materials” refers to any and all photography/videography equipment, including, but not limited to cameras, SD cards, microphones, lenses, backgrounds, lighting equipment, etc.
“Waiver form” refers to the attached Appendix A document.
“Staff Illustrator” or “Staff Photographer” refers to a contributor who produces consistently exceptional content as determined by individual section editors and is rewarded for that work.

3. Policy and Procedure
A. All staff and contributors are responsible for the equipment they take out.
i. All borrowers, staff and contributors, must fully complete a waiver form in order to sign out AV materials.
ii. A staff member must sign their own form and a staff member is required to co-sign a contributor’s form. Forms will be available in the photo studio. Completed forms will be submitted into an inbox within the photo studio.
iii. Upon return, an editor should sign on the waiver that the equipment has been returned in the space provided.
B. The multimedia editor and photo editor will take on inventory duties related to the equipment and the waiver forms.
i. Every week, the multimedia editor and photo editor will scan and upload each signed waiver to a shared file on The Peak server.
ii. Every month, the multimedia editor and photo editor will complete an inventory check using a preferred method which will track the location and condition of each AV material. As such, the AV materials will be labeled in a consistent fashion, i.e., SD card 1, Camera 1, Microphone 1, etc.
iii. The editor-in-chief retains the right to make changes to the tracking method as they see fit.

4. Disciplinary Action
A. In the event of damage to AV materials, or loss of AV materials, under the care of a staff member or contributor:
i. The staff member or contributor will discuss the proper repayment and course(s) of action following the incident with the multimedia editor, photo editor, editor-in-chief, business manager, and in the case of a contributor, the editor who co-signed the waiver.
ii. If necessary, the staff member’s final pay cheque, or the contributor’s end-of-semester invoice payment may be withheld until such a meeting and consequential steps have occurred.