Peak Publications Society Board of Directors

Meeting Agenda August 15, 2019

Peak Offices Chair: Natasha Tar In Attendance Le (Yuri) Zhou (Board Secretary, non-voting) Zach Siddiqui (Employee Members Representative) Natasha Tar (Collective Members Representative / Chair) Pablo Clairmont (At-Large Representative) Kierra Enns (At-Large Representative) Gabrielle McLaren (Editor-in-Chief) Marissa Ouyang (Guest) – Regrets Regrets: Bahar Vaghari Moghaddam (At-Large Representative) Agenda

1. Call to Order 12:16 pm

2. Approval of Agenda Zach / Pablo All in favour

3. Approval of Past Minutes from July 15th, 2019 Zach / Kierra All in favour

4. Approval of Past Minutes from July 22nd, 2019 Pablo / Kierra All in favour

5. Updated financials Yuri to present

6. Fall budget 2019 Yuri to present Move all staff writers pay budget from contributor budget to wages budget

7. Membership report Yuri to present 24 members currently

8. Proposal to pay editors for writing outside of their sections Gabrielle to lead the discussion BIRT. Board does more research, EIC keeps tracking, Discuss again on Sept board meeting.

9. Reviewing Marissa’s Design Proposal Open discussion BIRT. Discuss again with prodo editor together

10. Discussing the Board’s role in disciplinary action at The Peak and the potential creation of a disciplinary policy Open discussion Move to next meeting.

11. Discussing disclosing Board minutes to the public Open discussion Move to next meeting.

12. Adjournment 1:53pm

Peak Publications Society Board of Directors Meeting Agenda
Thursday, September 24, 2020
Zoom

Chair: Kelly Chia

In Attendance
Le (Yuri) Zhou (Board Secretary, non-voting)
Kelly Chia (Collective Members Representative)
Meera Eradoga (Employee Members Representative)
Angela Wachowich (At-Large Representative)
Emma Dunbar (At-Large Representative)
Pablo Clairmont (At-Large Representative)
Marco Ovies (Editor-In-Chief_Guest)

Agenda

Call to Order
12:17 P.M.
Approval of Agenda
Pablo, Angela
All in favor
Approval of Past Minutes from August 12, 2020
Angela, Pablo
All in favor
Appoint new Collective and Employee Representatives

Financial updates
Yuri to present

Membership report
Yuri to present
(61 members included new members and graduate members)

Updated discussion on responding to Covid-19 in Fall
Update on biweekly paper distribution in October

Updates on Peak AGM 2020

Adjournment
12:49P.M.

Peak Publications Society Board of Directors Meeting Agenda
Wednesday, October 21, 2020
Zoom

Chair: Kelly Chia

In Attendance

Le (Yuri) Zhou (Board Secretary, non-voting)
Kelly Chia (Collective Members Representative)
Meera Eragoda (Employee Members Representative)
Angela Wachowich (At-Large Representative)
Emma Dunbar (At-Large Representative)
Pablo Clairmont (At-Large Representative)

Agenda

Call to Order
11:36 a.m.

Approval of Agenda
Angela, Pablo
All in favor

Approval of Past Minutes from September 24, 2020
Meera, Angela
All in favor

Financial updates
Yuri to present

Membership report
Yuri to present
(61 members included new members and graduate members)

Updated discussion on responding to Covid-19 in Fall & Spring, 2021
Keep work remote, but have sanitization and masks ready for some people to share the office if
comfortable.
Week 5 had a higher pickup rate than expected.
Promotion Coordinator for next semester discussion.

Adjournment
12:09 p.m.

Peak Publications Society Board of Directors Meeting Agenda
Tuesday, December 15, 2020
Zoom

Chair: Kelly Chia

In Attendance

Le (Yuri) Zhou (Board Secretary, non-voting)
Kelly Chia (Collective Members Representative)
Meera Eragoda (Employee Members Representative)
Angela Wachowich (At-Large Representative)
Emma Dunbar (At-Large Representative)
Pablo Clairmont (At-Large Representative)
Marco Ovies (Editor-In-Chief_Guest)

Agenda

Call to Order
12:13 p.m.

Approval of Agenda
Angela, Emma
All in favor

Approval of Past Minutes from November 16, 2020
Emma, Angela
All in favor

Financial updates
Yuri to present

Spring 2021 Budget Review

Membership Report
Yuri to present
(61 members including new members and graduate members)

Approval of Changes on the Current Contributor Policy
Kelly to lead a conversation
Pablo, Angela
All in favor

Open Discussion of Pay Raising for Features Editor
Marco and Yuri to lead a conversation
Draft a response to Features Editor about the board decision

Adjournment
1:22 p.m.

Peak Publications Society Board of Directors Meeting Agenda
Monday, January 18, 2021
Zoom

Chair: Kelly Chia

In Attendance

Le (Yuri) Zhou (Board Secretary, non-voting)
Kelly Chia (Collective Members Representative)
Meera Eragoda (Employee Members Representative)
Angela Wachowich (At-Large Representative)
Emma Dunbar (At-Large Representative)
Pablo Clairmont (At-Large Representative)
Marco Ovies (Editor-In-Chief_Guest)

Agenda

Call to Order
12:02 p.m.

Approval of Agenda
Angela, Meera
All in favour

Approval of Past Minutes from December 15, 2020
Pablo, Angela
All in favour

Financial Updates
Yuri to present

Membership Report
Yuri to present
64 members

Open Discussion of Changes to Contributor Pay Policy for Features Articles
Marco and Kelly to lead a discussion
Discuss the current contributor pay policy with editors and return to Board in February if contributor pay policy needs amendments

Adjournment
12:34 p.m.

Peak Publications Society Board of Directors Meeting Agenda
Monday, February 22, 2021
Zoom

Chair: Kelly Chia

In Attendance

Le (Yuri) Zhou (Board Secretary, non-voting)
Kelly Chia (Collective Members Representative)
Meera Eragoda (Employee Members Representative)
Angela Wachowich (At-Large Representative)
Emma Dunbar (At-Large Representative)
Pablo Clairmont (At-Large Representative)
Marco Ovies (Editor-In-Chief_Guest)

Agenda

Call to Order
1:07pm

Approval of Agenda
Angela, Pablo
All in favour

Approval of Past Minutes from January 18, 2021
Emma, Pablo
All in favour

Financial Updates
Yuri to present

Membership Report
Yuri to present (68 members)

Employee Representative Items
Meera to present
i. Reinstate The Peak staff writing compensation policy and pay back from Summer 2020 semester
Meera, Angela
All in favour

ii. Yuri works on the direct deposit item and reports to board
iii. Yuri is sending an email to the current web manager. Hiring a web coordinator starting from Summer 2021.

Continue the discussion of Contributor Pay Policy
Marco to lead a discussion
Have a discussion to clarify multimedia contributors’ work and approve at the next meeting

Discussion of Board Policies
Kelly to lead a discussion
Kelly to work on updating the wording for the Anonymity and AV Materials policy and update to
board

Adjournment
2:38pm

Peak Publications Society Board of Directors Meeting Agenda
Monday, March 22, 2021
Zoom

Chair: Kelly Chia

In Attendance

Le (Yuri) Zhou (Board Secretary, non-voting)
Kelly Chia (Collective Members Representative)
Meera Eragoda (Employee Members Representative)
Angela Wachowich (At-Large Representative)
Emma Dunbar (At-Large Representative)
Pablo Clairmont (At-Large Representative)
Marco Ovies (Editor-In-Chief_Guest)

Agenda

Call to Order
12:00pm

Approval of Agenda
Angela, Emma
All in Favour

Approval of Past Minutes from February 22, 2021
Emma, Pablo
All in Favour

Financial Updates
Yuri to present

Membership Report
Yuri to present (68 members)

Employee Representative Items
Direct Deposit _ Yuri to present

Approval of Contributor Pay Policy
Kelly to present

Updates of Board Policies
Kelly to present
Put suggestions to update the editorial team writing compensation policy, AV policy, contributor pay policy, and anonymity policy.

Peak Space Updates
Yuri to lead a conversation
The current Peak space’s lease can be renewed, with conditions for repair and renovation for accessibility. Will discuss further with SFSS on repair and renovation. Will report to the Board for financial funding updates if necessary.

Adjournment
12:42 p.m.

Peak Publications Society Board of Directors Meeting Agenda
Wednesday, April 21, 2021
Zoom

Chair: Kelly Chia

In Attendance

Le (Yuri) Zhou (Board Secretary, non-voting)
Kelly Chia (Collective Members Representative)
Meera Eragoda (Employee Members Representative)
Angela Wachowich (At-Large Representative)
Emma Dunbar (At-Large Representative)
Pablo Clairmont (At-Large Representative)
Marco Ovies (Editor-In-Chief_Guest)

Agenda

Call to Order
12:31p.m.

Approval of Agenda
Emma, Angela
All in Favour

Approval of Past Minutes from March 22, 2021
Angela, Pablo
All in Favour

Financial Updates
Yuri to present

Summer Budget Review
Yuri to present

Membership Report
Yuri to present (68 members)

Employee Representative Items
Direct Deposit Report
This service would reduce cheque loss risks
We may be working remotely, but if we return to campus in Fall, we may return to pick up cheques in the office

Approval of Contributor Pay Policy
Kelly to present
Return to the interviewee section of the policy next month and reach out to multimedia editor about filming and editing portion of the policy

SSSS meeting updates
Anti-harassment training & policy draft interests
Yuri to present

Board Director Updates
Yuri to present

Adjournment
1:48 P.M.

Peak Publications Society Board of Directors Meeting Agenda
Wednesday, June 16, 2021
Zoom

Chair: Kelly Chia

In Attendance

Le (Yuri) Zhou (Board Secretary, non-voting)
Jacob Mattie (Collective Members Representative)
Kelly Chia (Employee Members Representative / Chair)
Angela Wachowich (At-Large Representative)
Emma Dunbar (At-Large Representative)
Pablo Clairmont (At-Large Representative)
Meera Eragoda (Editor-In-Chief)

Agenda

Call to Order
1:01PM

Approval of Agenda
Angela, Pablo

Approval of Past Minutes from May 12, 2021
Emma, Jacob

Welcome the new Collective Representative

Discuss Peak investments
Meera to lead discussion

Financial Updates
Yuri to present
Obtain investment report to review companies we are investing in

Membership Report
Yuri to present (74 members)

Back to the office plan in Fall
Discussion
Consider adding portable heaters to the office
Reducing capacity in office, having a central location in the SUB for pitch meetings and continuing to host pitch meetings online
Discussed adding board members and some contributors to Slack

Adjournment
1:30PM

Peak Publications Society Board of Directors Meeting Agenda
Wednesday, May 12, 2021
Zoom

Chair: Kelly Chia

In Attendance

Le (Yuri) Zhou (Board Secretary, non-voting)
Kelly Chia (Collective Members Representative)
Meera Eragoda (Employee Members Representative / Editor-In-Chief)
Angela Wachowich (At-Large Representative)
Emma Dunbar (At-Large Representative)
Pablo Clairmont (At-Large Representative)

Agenda

Call to Order
12:06 P.M.

Approval of Agenda
Emma, Angela
All in Favour

Approval of Past Minutes from April 21, 2021
Angela, Emma
All in Favour

Financial Updates
Yuri to present

Membership Report
Yuri to present (72 members)

Layout Changes
Meera to present
Angela, Pablo
All in Favour

Approval of Contributor Pay Policy
Kelly to present
Emma, Angela
All in Favour

SSSS meeting updates
Anti-harassment training & policy draft interests

Website Manager discussion
Yuri to update job description

Adjournment
12:45 P.M.