Agenda for January 18

Peak Publications Society Board of Directors Meeting Agenda
January 18, 2017
The Peak offices
Chair:

In Attendance:

• Maia Odegaard (Board Secretary, non-voting)
• Max Hill (Editor-in-Chief)
• Nathan Ross (Collective Rep)
• Jessica Whitesel (Collective Rep)
• Jessica Pickering (Employee Rep)

1. Call to Order
2. Appointing a Chair
3. Approval of Agenda
4. Approval of past minutes from December 28, 2016
5. Financial update
   Maia to present the state of the Society’s finances through December 2016. See appendix A.
6. Promotions Coordinator summer 2017
   Board to discuss the plans of the current Promotions Coordinator and how to proceed next semester.
7. Chequeroom.com
   Jessica Whitesel to present on a possible inventory management system for our equipment.
8. Online article removal policy
   The Board will discuss a policy regarding the removal/alteration of published content from the-peak.ca, which will then be published online along with all approved policy.
9. Constitution update
   Maia to update the Board on the ongoing progress with the constitution, the GSS, etc. Also, we need to call a Special General Meeting to elect up to three At-Large members for the Board and devise a plan to advertise the available position/election process.
10. Renewal of the Business Manager’s contract
    The Board will review a presentation of the Business Manager’s accomplishments last year and scheduled raise.
11. ACP Mid-Winter Conference
    The conference website is down at the moment, so exact costs are difficult to calculate. However, last year we spent roughly $1245 per person to send students and 1 advisor to the same conference in LA.
12. Lanyard purchase
    Max will present a motion to allocate $35 to the purchase of lanyards and badge holders.
13. In camera session
14. Adjournment