Peak Publications Society Board of Directors Meeting Minutes
January 18, 2017
The Peak offices
Chair: Jessica Pickering
In Attendance:
- Maia Odegaard (Board Secretary, non-voting)
- Max Hill (Editor-in-Chief)
- Jessica Whitesel (Collective Rep)
- Nathan Ross (Collective Rep)
- Jessica Pickering (Employee Rep)
- Call to Order: 5:31
- Appointment of Chair: Jessica Pickering
All in favour - Approval of Agenda
Jessica P./Jessica W.
All in favour - Approval of past minutes from December 28, 2016
Jessica P./Max
All in favour - Financial update
Maia presented the budget to date, noting that we are over budget with contributor pay and we are missing the GSS student assessment for the fall semester.
No vote - Promotions Coordinator summer 2017
The current Promotions Coordinator will be stepping down from her position over the summer and the Board has decided to hire a permanent replacement. Going forward, all requests for temporary leave of absence will be denied unless otherwise appealed to the Board.
Jessica W. / Max
All in Favour - Chequeroom.com inventory system
Jessica W. brought forward a proposal for The Peak to invest in an inventory system
BIRT a committee comprised of Max Hill, Jessica Whitesel, Alexa Tarrayo, and Adam Madojemu meet to discuss alternative methods of better tracking our inventory.
Jessica P./Nathan
All in favour, 2 abstentions - Online article removal policy
Policy is incomplete. Motion tabled until next meeting.
No vote. - Constitution update
Maia met with the constitutional lawyer and confirmed that we can halt the progress of the draft constitution and begin again. He also confirmed that the GSS cannot continue to withhold their portion of the student assessments.
Board members will review current draft and legal versions of the constitution and bring back their thoughts on what to keep, strike, amend.
No vote - Renewal of the Business Manager’s contract
BIRT the business manager’s contract be renewed for one year with a 15% raise.
Jessica P./Max
All in favour - ACP Mid-Winter Conference
Costs will likely be comparable to the LA conference last year (~$1300 per person)
No attendees who are on track to graduate/don’t intend to apply for an editorship
We won’t advertise how many people we are sending as it may influence who applies
BIRT Max and Jessica W. will review all applications for delegates. The deadline to apply January 27. Decisions made by Monday, January 30.
Jessica P. / Nathan
Jessica W. and Max abstain, all in favour - Lanyard purchase
Maia will order new swag once the logo redesign is finalized.
No vote - In camera session: 7:08-7:15
- Adjournment: 7:15
Jessica P./ Jessica W.
All in favour
