Peak Publications Society Board of Directors Meeting Agenda

Monday, November 22, 2021

Zoom

Chair: Kelly Chia

In Attendance

1. Le (Yuri) Zhou (Board Secretary, non-voting)
2. Jacob Mattie (Collective Members Representative)
3. Kelly Chia (Employee Members Representative / Chair)
4. Angela Wachowich (At-Large Representative)
5. Emma Dunbar (At-Large Representative)
6. Meera Eragoda  (Editor-in-Chief)
7. Rastko Koprivica (Guest)

Agenda

• Call to Order

11:11am

• Approval of Agenda

Jacob, Angela
All in Favour

• Approval of Past Minutes from October 26, 2021   
  Angela, Jacob
  All in Favour

• Financial Updates

• Membership Report

             74 members

• Discussion of position for the black and indigenous student writers

Meera to present

• Draft Equity policy 

• Discussion of selling merchandise 

• Ask staff and possibly make a poll on social media to gauge general interest (spring 2022)

• Discussion of time-off for health reasons
  Draft a time-off policy, define non-mental health related absenteeism in policy as needing a doctor’s note. Define mental health absenteeism in policy as well. Define what this looks like across Peak staff.
  Contingency plan for when editors need to take sick leave, hiring on-call editors.

Motion to approve writing a time-off policy that has a paid week of sick leave

• Jacob, Angela
  All in Favour

• Discussion of bylaw changes

Yuri to present
Motion to approve begin the process of modifying board composition
Jacob, Angela
All in Favour

• Adjournment

12:19PM

Peak Publications Society Board of Directors Meeting Agenda

Tuesday, October 26, 2021

Zoom

Chair: Kelly Chia

In Attendance

1. Le (Yuri) Zhou (Board Secretary, non-voting)
2. Jacob Mattie (Collective Members Representative)
3. Kelly Chia (Employee Members Representative / Chair)
4. Angela Wachowich (At-Large Representative)
5. Emma Dunbar (At-Large Representative)
6. Meera Eragoda  (Editor-in-Chief)
7. Gudrun Wai-Gunnarsson (Photo Editor)

Agenda

• Call to Order

10:06am

• Approval of Agenda

Jacob, Angela

All in Favour

• Approval of Past Minutes from September 20, 2021   
  Jacob, Angela

All in Favour

• Financial Updates

Motion to approve adjustments to Multimedia/Photo team budget

Emma, Angela

All in Favour

• Membership Report

             74 members

• Discussing what to do with remaining budget

Kelly to present

• Adjusting pay back to Editor-in-Chief from $450-$500 per week started from Fall 2021

• • • Jacob, Angela
    • All in Favour

• Paying employees year end bonus ($50 each)

• Purchasing equipment supplies such as computers 

• • • To be updated with information on when office computers have been purchased

• Pay raise for staff, contributors and board members

• • • To be updated next semester with how much we can reasonably raise

• Office renovation such as kitchen upgrade and wall painting 

• Discussing adding the sports writer position

Meera to present 

Motion to approve by Angela, Jacob

All in Favour

Approving pay rate for sports writer ( $125 per week)

Jacob, Emma

All in Favour

• Discussing position for the black and indigenous student writers

Meera to present 

• Draft an equity policy for future staff
• Do some research on what this looks like, and discuss next meeting

• Republishing policy draft
  Kelly to present

Angela, Jacob

All in Favour

• Discussion to sell merchandise 

Moved to next month

• Discussing time-off for health reasons

Moved to next month

• Adjournment

11:23am