Peak Publications Society Board of Directors Meeting Agenda
Tuesday, July 14, 2020
Zoom

Chair: Kelly Chia

In Attendance
Le (Yuri) Zhou (Board Secretary, non-voting)
Kelly Chia (Employee Members Representative)
Angela Wachowich (At-Large Representative)
Emma Dunbar (At-Large Representative)
Pablo Clairmont (At-Large Representative)
Marco Ovies (Editor-In-Chief_Guest)

Agenda

Call to Order
1:02 pm

Approval of Agenda
Motion to approve by Pablo, Angela
All in favour

Approval of Past Minutes from June 08, 2020
Motion to approve by Pablo, Emma
All in favour

Financial updates
Yuri to present

Membership report
Yuri to present
56 members (include new members and exclude graduated members)

Open discussion of responding to Covid-19 in Fall
No sports section in Fall.
Motion to approve by Angela, Emma
All in favour

Decision on issue print and remote work
Doing min. print copies and try distributing them the first week. Change Deby’s work
condition on a request basis. Yuri to contact with Deby and report to board in Aug
Keep the remote work in fall, EIC will create a new system such as planning, trackers and
report to board in Aug.

Adjournment
1:45pm

Peak Publications Society Board of Directors Meeting Agenda
Wednesday, August 12, 2020
Zoom

Chair: Kelly Chia

In Attendance
Le (Yuri) Zhou (Board Secretary, non-voting)
Kelly Chia (Employee Members Representative)
Angela Wachowich (At-Large Representative)
Emma Dunbar (At-Large Representative)
Pablo Clairmont (At-Large Representative)
Marco Ovies (Editor-In-Chief_Guest)

Agenda

Call to Order
1:01 p.m.

Approval of Agenda
Motion to approve by Angela, Pablo
All in favour

Approval of Past Minutes from July 14, 2020
Motion to approve by Angela, Pablo
All in favour

Financial updates
Yuri to present

Fall Budget Approval
Motion to approve by Angela, Pablo
All in favour

Membership report
Yuri to present
56 members (include new members and exclude graduated members)

Updated discussion on responding to Covid-19 in Fall
Yuri to update on distributor work situation in Fall
-> Current Burnaby distribution coordinator has accepted the new work condition with request basis. Marco to update on new system with trackers and planners

Copy pay rising approval
From $350 to $365 per week, paying copy back from Spring 2020.
This item originally started from March, 2020.
Motion to approve by Angela, Pablo
All in favour

AGM 2020 schedule
Oct 14th, Wednesday, at 2:30pm

Adjournment
Meeting adjourned at 2:02pm

Peak Publications Society Board of Directors Meeting Agenda
Thursday, September 24, 2020
Zoom

Chair: Kelly Chia

In Attendance
Le (Yuri) Zhou (Board Secretary, non-voting)
Kelly Chia (Collective Members Representative)
Meera Eradoga (Employee Members Representative)
Angela Wachowich (At-Large Representative)
Emma Dunbar (At-Large Representative)
Pablo Clairmont (At-Large Representative)
Marco Ovies (Editor-In-Chief_Guest)

Agenda

Call to Order
12:17 P.M.
Approval of Agenda
Pablo, Angela
All in favor
Approval of Past Minutes from August 12, 2020
Angela, Pablo
All in favor
Appoint new Collective and Employee Representatives

Financial updates
Yuri to present

Membership report
Yuri to present
(61 members included new members and graduate members)

Updated discussion on responding to Covid-19 in Fall
Update on biweekly paper distribution in October

Updates on Peak AGM 2020

Adjournment
12:49P.M.

Peak Publications Society Board of Directors Meeting Agenda
Wednesday, October 21, 2020
Zoom

Chair: Kelly Chia

In Attendance

Le (Yuri) Zhou (Board Secretary, non-voting)
Kelly Chia (Collective Members Representative)
Meera Eragoda (Employee Members Representative)
Angela Wachowich (At-Large Representative)
Emma Dunbar (At-Large Representative)
Pablo Clairmont (At-Large Representative)

Agenda

Call to Order
11:36 a.m.

Approval of Agenda
Angela, Pablo
All in favor

Approval of Past Minutes from September 24, 2020
Meera, Angela
All in favor

Financial updates
Yuri to present

Membership report
Yuri to present
(61 members included new members and graduate members)

Updated discussion on responding to Covid-19 in Fall & Spring, 2021
Keep work remote, but have sanitization and masks ready for some people to share the office if
comfortable.
Week 5 had a higher pickup rate than expected.
Promotion Coordinator for next semester discussion.

Adjournment
12:09 p.m.

Peak Publications Society Board of Directors Meeting Agenda
Monday, November 16, 2020
Zoom

Chair: Kelly Chia

In Attendance

Le (Yuri) Zhou (Board Secretary, non-voting)
Kelly Chia (Collective Members Representative)
Meera Eragoda (Employee Members Representative)
Angela Wachowich (At-Large Representative)
Emma Dunbar (At-Large Representative)
Pablo Clairmont (At-Large Representative)
Marco Ovies (Editor-In-Chief_Guest)

Agenda

Call to Order
1:01 p.m.

Approval of Agenda
Pablo, Angela
All in favor

Approval of Past Minutes from October 21, 2020
Pablo, Angela
All in favor

Financial updates
Yuri to present

Membership report
Yuri to present
(61 members included new members and graduate members)

Approval of updated Promotion Coordinator job description
Marco to lead a conversation
Meera, Angela
All in favor of updating Promotion Coordinator job description

Discussion of changes on the current contributor policy
Kelly to lead a conversation
To be continued and approved by next board meeting

Discussion of the style guide about ableist language
Marco to lead a conversation
Pablo, Emma
All in favor of adding this document to Peak style guide

Open discussion of pay raising for current Production Editor
Marco and Yuri to lead a conversation
Speak with current production editor and discuss in next board meeting

Adjournment
2:06 p.m.

Peak Publications Society Board of Directors Meeting Agenda
Tuesday, December 15, 2020
Zoom

Chair: Kelly Chia

In Attendance

Le (Yuri) Zhou (Board Secretary, non-voting)
Kelly Chia (Collective Members Representative)
Meera Eragoda (Employee Members Representative)
Angela Wachowich (At-Large Representative)
Emma Dunbar (At-Large Representative)
Pablo Clairmont (At-Large Representative)
Marco Ovies (Editor-In-Chief_Guest)

Agenda

Call to Order
12:13 p.m.

Approval of Agenda
Angela, Emma
All in favor

Approval of Past Minutes from November 16, 2020
Emma, Angela
All in favor

Financial updates
Yuri to present

Spring 2021 Budget Review

Membership Report
Yuri to present
(61 members including new members and graduate members)

Approval of Changes on the Current Contributor Policy
Kelly to lead a conversation
Pablo, Angela
All in favor

Open Discussion of Pay Raising for Features Editor
Marco and Yuri to lead a conversation
Draft a response to Features Editor about the board decision

Adjournment
1:22 p.m.

Peak Publications Society Board of Directors Meeting Agenda
Monday, January 18, 2021
Zoom

Chair: Kelly Chia

In Attendance

Le (Yuri) Zhou (Board Secretary, non-voting)
Kelly Chia (Collective Members Representative)
Meera Eragoda (Employee Members Representative)
Angela Wachowich (At-Large Representative)
Emma Dunbar (At-Large Representative)
Pablo Clairmont (At-Large Representative)
Marco Ovies (Editor-In-Chief_Guest)

Agenda

Call to Order
12:02 p.m.

Approval of Agenda
Angela, Meera
All in favour

Approval of Past Minutes from December 15, 2020
Pablo, Angela
All in favour

Financial Updates
Yuri to present

Membership Report
Yuri to present
64 members

Open Discussion of Changes to Contributor Pay Policy for Features Articles
Marco and Kelly to lead a discussion
Discuss the current contributor pay policy with editors and return to Board in February if contributor pay policy needs amendments

Adjournment
12:34 p.m.

Peak Publications Society Board of Directors Meeting Agenda
Monday, February 22, 2021
Zoom

Chair: Kelly Chia

In Attendance

Le (Yuri) Zhou (Board Secretary, non-voting)
Kelly Chia (Collective Members Representative)
Meera Eragoda (Employee Members Representative)
Angela Wachowich (At-Large Representative)
Emma Dunbar (At-Large Representative)
Pablo Clairmont (At-Large Representative)
Marco Ovies (Editor-In-Chief_Guest)

Agenda

Call to Order
1:07pm

Approval of Agenda
Angela, Pablo
All in favour

Approval of Past Minutes from January 18, 2021
Emma, Pablo
All in favour

Financial Updates
Yuri to present

Membership Report
Yuri to present (68 members)

Employee Representative Items
Meera to present
i. Reinstate The Peak staff writing compensation policy and pay back from Summer 2020 semester
Meera, Angela
All in favour

ii. Yuri works on the direct deposit item and reports to board
iii. Yuri is sending an email to the current web manager. Hiring a web coordinator starting from Summer 2021.

Continue the discussion of Contributor Pay Policy
Marco to lead a discussion
Have a discussion to clarify multimedia contributors’ work and approve at the next meeting

Discussion of Board Policies
Kelly to lead a discussion
Kelly to work on updating the wording for the Anonymity and AV Materials policy and update to
board

Adjournment
2:38pm

Peak Publications Society Board of Directors Meeting Agenda
Monday, March 22, 2021
Zoom

Chair: Kelly Chia

In Attendance

Le (Yuri) Zhou (Board Secretary, non-voting)
Kelly Chia (Collective Members Representative)
Meera Eragoda (Employee Members Representative)
Angela Wachowich (At-Large Representative)
Emma Dunbar (At-Large Representative)
Pablo Clairmont (At-Large Representative)
Marco Ovies (Editor-In-Chief_Guest)

Agenda

Call to Order
12:00pm

Approval of Agenda
Angela, Emma
All in Favour

Approval of Past Minutes from February 22, 2021
Emma, Pablo
All in Favour

Financial Updates
Yuri to present

Membership Report
Yuri to present (68 members)

Employee Representative Items
Direct Deposit _ Yuri to present

Approval of Contributor Pay Policy
Kelly to present

Updates of Board Policies
Kelly to present
Put suggestions to update the editorial team writing compensation policy, AV policy, contributor pay policy, and anonymity policy.

Peak Space Updates
Yuri to lead a conversation
The current Peak space’s lease can be renewed, with conditions for repair and renovation for accessibility. Will discuss further with SFSS on repair and renovation. Will report to the Board for financial funding updates if necessary.

Adjournment
12:42 p.m.

Peak Publications Society Board of Directors Meeting Agenda
Wednesday, May 12, 2021
Zoom

Chair: Kelly Chia

In Attendance

Le (Yuri) Zhou (Board Secretary, non-voting)
Kelly Chia (Collective Members Representative)
Meera Eragoda (Employee Members Representative / Editor-In-Chief)
Angela Wachowich (At-Large Representative)
Emma Dunbar (At-Large Representative)
Pablo Clairmont (At-Large Representative)

Agenda

Call to Order
12:06 P.M.

Approval of Agenda
Emma, Angela
All in Favour

Approval of Past Minutes from April 21, 2021
Angela, Emma
All in Favour

Financial Updates
Yuri to present

Membership Report
Yuri to present (72 members)

Layout Changes
Meera to present
Angela, Pablo
All in Favour

Approval of Contributor Pay Policy
Kelly to present
Emma, Angela
All in Favour

SSSS meeting updates
Anti-harassment training & policy draft interests

Website Manager discussion
Yuri to update job description

Adjournment
12:45 P.M.