Peak Publications Society Board of Directors Meeting Agenda
May 25, 2016
The Peak offices
Chair: Max Hill
In Attendance:
- Maia Odegaard (Board Secretary, non-voting)
- Max Hill (Editor-in-Chief)
- Tamara Connor (Collective Rep)
- Kevin Rey (Collective Rep)
- Thadoe Wai (At-large Rep)
- MuhammadQasim Dewji (Employee Rep)
- Jess Whitesel (Guest)
- Call to Order
- Approval of Agenda
- Approval of past minutes from April 21, 2015
- Financial update
Maia to present the state of the Society’s finances through April 2016.
- Discussion of Proposal to Divest from Fossil Fuels
Kevin Rey to present his proposal.
- News and Associate News stipend (tabled last board meeting)
Tamara to present the proposal on behalf of the news team.
- Infographic subscription proposal
Proposal written by Nathan Ross, presented by Tamara Connor.
- New couches for the office meeting area
Maia to present proposal to purchase new couches for the meeting area.
- Summer workshops in Minnesota
Some editors have expressed interest in attending the ACP/CMA summer workshops in Minneapolis, MN. The Board will discuss the feasibility of budgeting for this event.
- Adjournment
Peak Publications Society Board of Directors Meeting Agenda
April 21, 2016
Hub Restaurant
Chair: Max Hill
In Attendance:
- Maia Odegaard (Board Secretary, non-voting)
- Max Hill (Editor-in-Chief)
- Tamara Connor (Collective Rep)
- Kevin Rey (Collective Rep)
- Thadoe Wai (At-large Rep)
Regrets:
- MuhammadQasim Dewji (Employee Rep)
- Call to Order 6:12 p.m.
- Approval of Agenda
Kevin/Thadoe
All in favour
- Approval of past minutes from March 15, 2015
Tamara/Kevin
All in favour
- Financial update
Maia presented the spring budget through March 2016 (see appendix A)
Tamara/Thadoe
All in favour
- Investment update
Maia presented the Society’s investment portfolio through March 2016 (see appendix B). The investments are holding fairly steady.
- Pay increase for editorial team
BIRT all stipend positions receive a 10% pay increase effective May 2016.
BIFRT all job descriptions are amended to reflect the pay increase and will state that overtime will not be paid, but staff are able to apply for an additional stipend, subject to approval by the PPS Board of Directors.
Kevin/Thadoe
All in favour
- Adjustment of job descriptions
See further resolution in item 6.
- Leaving InMotion Hosting
Qasim and Maia to investigate other hosting services and the process of migrating from InMotion.
No vote.
- News Editor and Associate News Editor stipend
Motion tabled until item can be further discussed with parties involved.
- Desks
The board discussed moving all staff desk assignments to better accommodate team work.
No vote.
- Adjournment 7:37 p.m.
Approved by ________________________________ & __________________________________ on May 26, 2016.
