- Jacob Mattie, Collective Representative
- Kelly Chia, Employee Representative / Board Chair
- Pablo Clairmont, At-Large Representative
- Angela Wachowich, At-Large Representative
- Emma Dunbar, At-Large Representative
- Yuri Zhou, Board Secretary
Peak Publications Society Board of Directors Meeting Agenda
September 12, 2019
Peak Offices
Chair: Natasha Tar
In Attendance
Le (Yuri) Zhou (Board Secretary, non-voting)
Zach Siddiqui (Employee Members Representative)
Natasha Tar (Collective Members Representative / Chair)
Pablo Clairmont (At-Large Representative)
Kierra Enns (At-Large Representative)
Gabrielle McLaren (Editor-in-Chief)
Bahar Vaghari Moghaddam (At-Large Representative)
Marissa Ouyang (Guest)
Agenda
1. Call to Order
12:07pm
2. Approval of Agenda
Kierra / Pablo
All in favour
3. Approval of Past Minutes from August 15th, 2019
Kierra / Pablo
All in favour
4. Updated financials
Yuri to present
5. Membership report
Yuri to present 32 members. AGM 2019 will be held on Oct 16 Wed from 1:30 -2:30pm. Notice
will be sent to all signed members by the end of Sept.
6. Continued discussion on proposal to pay editors for writing outside of their sections
Open discussion
Motion by Zach / Pablo
All in favour
Vote to pass this proposal with edits (full pay for articles, EIC discretion, check-ins between editors, writers, and the EIC) on the condition that the EIC will report on its success at the end of the semester by Zach / Pablo
Yes: 5 No: 0 Abstentions: 0
Vote passes
Pay will start from week 5 fall, 2019.
7. Reviewing Marissa’s Illustration Editor Proposal
Marissa to lead the discussion
Change system (deadlines earlier, editors will potentially fill out forms for illustration to help
for now. See if we have the budget in the future for this new position.
8. Discussing the Board’s role in disciplinary action at The Peak and the potential
creation of a disciplinary policy
Open discussion
Make a new policy, policy drafting team to be decided over group chat.
9. Discussing disclosing Board minutes to the public
Open discussion
Agreed to post minutes on web after they are approved
10. Adjournment
2:01pm
Peak Publications Society Board of Directors Meeting Agenda
October 21, 2019
Peak Offices
Chair: Natasha Tar
In Attendance
Le (Yuri) Zhou (Board Secretary, non-voting)
Zach Siddiqui (Employee Members Representative)
Natasha Tar (Collective Member Representative / Chair)
Pablo Clairmont (At-Large Representative)
Gabrielle McLaren (Editor-in-Chief)
Bahar Vaghari Moghaddam (At-Large Representative)
Guests:
Kelly Chia
Grupreet Kambo
Agenda
1. Call to Order
11:44am
2. Approval of Agenda
Pablo / Bahar
All in favour
3. Approval of Past Minutes from September 12th, 2019
Pablo / Bahar
All in favour
4. Appointment of new Board Chair
Motion Bahar to be the next board chair by Pablo / Zach
5. Appointment of new Employee Representative & Collective Representative
Motion Kelly Chia to be next Employee Rep. by Pablo / Bahar
Motion Natasha by Pablo / Kelly to be next collective Rep.
6. Updated financials
Yuri to present
7. Membership report
Yuri to present
34 members
8. EIC updates
Staff updates
Employee time off pay – Bahar does research and discuss on next meeting.
8. Discussion on board training from SFPIRG
Yuri to present
Approved and gather time availability for this training.
9. Update on Disciplinary Policy & EIC hiring policy
Natasha to present
Gabrielle, Natasha and Bahar will work on disciplinary policy.
Double check this policy and final pass at next meeting.
10. Discussion on the status of Burnaby and Vancouver campus distribution stands
Natasha, Yuri, and Gabrielle to present
Ask distribution to fill up the spreadsheet on stands status and conditions, then board will do the further discussion at next meeting.
11. Adjournment
12:47pm
Peak Publications Society Board of Directors Meeting Agenda
November 18, 2019
Peak Offices
Chair: Bahar Vaghari Moghaddam
In Attendance
Le (Yuri) Zhou (Board Secretary, non-voting)
Kelly Chia (Employee Members Representative)
Natasha Tar (Collective Member Representative)
Pablo Clairmont (At-Large Representative)
Bahar Vaghari Moghaddam (At-Large Representative)
Gabrielle McLaren (Editor-in-Chief)
Agenda
Call to Order
11:20am
Approval of Agenda
Natasha, Pablo
All in favour
Approval of Past Minutes from October 21, 2019
Pablo, Natasha
All in favour
Updated financials
Yuri to present
Membership report
Yuri to present
34 members
Update on employee time off pay
Bahar to present
We don’t pay time off for employees who did not do their work.
Written version for taking off or leave early on Friday _ Gabrielle does a draft
Update on EIC Hiring and Disciplinary Policy
Draft is done and need to be approved by the board remotely.
BIRT, in the processing.
Update on the Burnaby and Vancouver campus distribution stands
Surrey campus: is good for now.
Vancouver campus: could add one at Harbour centre table area.
Burnaby campus: could add one at lib, the study, (BIRT). Kelly and Gabrielle help
Board Chair Updates
Bahar to lead a conversation
Motion to approve
Kelly, Pablo
10. Adjournment
12:47pm
