Peak Publications Society Board of Directors Meeting Agenda
July 24, 2015
The Peak Offices
Chair: Max Hill
In attendance:
Editor-in-Chief, Max Hill
Collective Representative, Melissa Roach
Collective Representative, Tamara Connor
Employee Representative, Katherine Gillard
Maia Odegaard (Board Secretary, non-voting)
Guest, Adam Van der Zwan
Regrets
At-Large Representative, Natalie Serafini (proxy vote: Katherine Gillard)
- Approval of Agenda
- Approval of past minutes from June 18, 2015
- Investment update
Maia to report on the status of the Society’s investments. See appendix A.
- Financial update
Maia Odegaard to summarize the Society’s finances through June 30, 2015. See appendix B.
- Hiring board representation
The Board will elect one member to serve on the hiring panel for the fall editors and one alternate, to ensure there will be three individuals available during the hiring process.
- 50th anniversary Peak reunion budget
Katherine and Maia will present a budget for the 50th anniversary reunion celebration to be approved by the board.
- Request for access to The Peak material by SFU administration
Christine Lyons from the Faculty of Social Sciences and Ivana Filipovic from the Communication and Marketing Department have requested use of material from The Peak, including articles and images, for the school’s 50th anniversary celebrations. The board will decide whether to authorise their use of this material. See Appendix C.
- Questions/concerns surrounding the current plans for the 50th anniversary Peak reunion
A member of the collective feels that the current collective should be included in the reunion. Upon the request of this member, I would like to open a discussion about inviting the collective. The board will decide whether the event should include collective members or not.
- Clarification on multimedia pay policy
A contributor remains unsure how to properly invoice their hours spent assisting on a multimedia project. The board is to decide whether it can be logged on the same invoice as the print contribution invoice or if it constitutes a different multimedia contribution invoice. Furthermore, the board is to decide how much detailed information the contributor needs to include on an invoice.
- Adjournment
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Peak Publications Society Board of Directors Meeting Minutes
June 18, 2015
The Peak Offices
Chair: Max Hill
In attendance:
Editor-in-Chief, Max Hill
Collective Representative, Melissa Roach
At-Large Representative, Natalie Serafini
Employee Representative, Katherine Gillard
Maia Odegaard (Board Secretary, non-voting)
Guest, Brad McLeod
Guest, Austin Cozicar
- Called to order: 4:57 p.m.
- Approval of Agenda
Melissa/Natalie
- Approval of past minutes from May 21, 2015
Natalie/Katherine
- Investment update
Maia reported that The Peak’s investments are up approximately $55 from April, and have been holding fairly steady through the first half of the year.
- Financial update
Maia presented the summer budget and fielded questions regarding various items, such as the purchase of business cards and replacement toner for the printer.
- 50th anniversary update
Maia and Katherine presented the current status of the plans for the 50th anniversary reunion. The date has been changed to Friday, August 14 to accommodate more out of town guests. The venue is still the Highland Pub. Katherine tasked to create a Facebook post reaching out to all former Peakies inviting them to get in touch with their current contact info so that they might be added to the invite list. Evite to be sent out instead of a Facebook event as we want formal RSVPs to ensure food and beverage numbers are accurate. Maia and Katherine to bring a detailed budget to the July board meeting.
- Election of new collective representative
Leah Bjornson has now officially resigned from The Peak Board of Directors. Max will bring up the election of a new collective representative on The Peak’s week 8 collective meeting, to be elected at the week 10 meeting on Wednesday, July 8. Notice to be posted in the classifieds section of The Peak by Maia and the Collective group Facebook page by Max Hill.
- Multimedia pay policy
Whereas the current pay policy doesn’t specifically include contributions to multimedia content of any sort and,
Whereas some contributors spend a significant amount of time assisting the multimedia editor to produce online content.
Be it resolved to amend the “Contributor Pay Policy” document, to include an item 2. e) Filming, editing, and other contributions aiding in the production of multimedia content, excluding all acting or modeling, shall be determined to fall into one of the following categories by the Multimedia Editor, subject to review by the Editor-in-Chief:
- Small contributions such as a suggestion for a topic to be produced, or similar, shall not be paid;
- Brief contributions to a multimedia project, wherein the Multimedia Editor and/or the Multimedia Assistant is the primary producer or editor shall be paid $30;
iii. Large-scale contributions, wherein the Multimedia Editor and/or the Multimedia Assistant is not responsible for the majority of production shall be paid $50;
Natalie/Katherine
- Adjournment: 5:19 p.m.
Approved by: ______________________________________ & _______________________________________ on May 21, 2015.
