Minutes from Emergency Board Meeting


The Peak Publications Society Board of Directors
January 20, 2017
The Peak offices
Chair: Jessica Pickering

In attendance:

  • Jessica Pickering (Employee Rep, Chair)
  • Jessica Whitesel (Collective Rep)
  • Nathan Ross (Collective Rep)
  • Max Hill (Editor-in-Chief)
  • Maia Odegaard (Secretary, non-voting) 
  1. Called to order: 4:24 p.m.
  2. Approval of agenda
    Jessica P. / Jessica W.
  3. Discussion of amendment to Editor-in-Chief job description
    The PPS Board met to discuss amending the EIC job description before it is posted as the EIC election has been moved up to an earlier date. Amendments listed below:

    • purpose: held accountable by the collective to the Board
    • Purpose: elected by the Collective
    • Must have been an editor, or comparable experience
    • If collective members raise concerns about the validity of a candidate’s application, they may bring it to the attention of Board, and the Board will vote
    • add: training of the incoming EIC
    • Change “collective meeting” to “pitch/collective meeting”
    • Offering comprehensive feedback to staff as necessary (under management section of job description)
    • Recruiting new contributors (under operations, near facilitating workshops) – copy write-up formatting from Copy Editor jd
    • Add vetting web comments in coordination with copy editor
    • Cut seat on board until new constitution
    • Overseeing distro: add in coordination with Distribution Manager
    • Addition of working with Social Media Manager and rework the stipulation re: writer workshops
    • Training manual: keep up to date (as it may already exist)
    • Coordinating the office hours of all staff as well as holding own
    • Managing a list of collective members, staff writers, etc.
    • External relations: sub “news wire” to organizations such as ACP
    • Qualifications: basic understanding of other related media (WordPress, social media, etc.)
    • Jessica P. will create a policy to outline how EIC will be elected and what will be done if a candidate’s experience is called into

    Jessica P./Max
    All in favour

  4. Adjournment: 4:49
    Jessica P./Jessica W.