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The Peak Publications Society board meeting agenda

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Peak Publications Society Board of Directors Meeting Agenda

October 22, 2015

The Peak offices

Chair: Max Hill

 

In Attendance:

Maia Odegaard (Board Secretary, non-voting)

Max Hill (Editor in Chief)

Tamara Connor (Collective Rep)

Melissa Roach (Collective Rep)

MuhammadQasim Dewji (Employee Rep)

Thadoe Wai (At-large Rep)

Cecile Favron (Guest)

 

  • Call to Order
  • Approval of Agenda
  • Approval of past minutes from September 17, 2015
  • Financial update

Maia to present the state of the Society’s finances through September 2015 (see appendix A)

  • Bookkeeper for bank reconciliation

Our accountant, Andrea Knorr, suggested we bring in a bookkeeper every quarter to do bank reconciliation. 

BIRT we hire Nadine Simcoe to perform bank reconciliation every quarter, at $30/hour for roughly three (3) hours each fiscal quarter,  to assist with CGA Andrea Knorr’s year end workload.

  • Implementation of liability form for photo contributors

Melissa will present a motion put forward by photo editor Lisa Dimyadi suggesting the introduction of a liability form for those borrowing the Society’s cameras and photo equipment.

  • Website Hosting

Maia to discuss increasing in web hosting budget.

  • CUP NASH

Maia and Melissa to present proposal for CUP NASH conference in January, 2016.

  • 50th Anniversary

Some concerns regarding Peak events and possible addition to Promotions Coordinator job description.

  • Disciplinary action

The board will discuss a matter in-camera.

  • Adjournment

 

 

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