Peak Publications Society Board of Directors Meeting Agenda
October 22, 2015
The Peak offices
Chair: Max Hill
In Attendance:
Maia Odegaard (Board Secretary, non-voting)
Max Hill (Editor in Chief)
Tamara Connor (Collective Rep)
Melissa Roach (Collective Rep)
MuhammadQasim Dewji (Employee Rep)
Thadoe Wai (At-large Rep)
Cecile Favron (Guest)
- Call to Order
- Approval of Agenda
- Approval of past minutes from September 17, 2015
- Financial update
Maia to present the state of the Society’s finances through September 2015 (see appendix A)
- Bookkeeper for bank reconciliation
Our accountant, Andrea Knorr, suggested we bring in a bookkeeper every quarter to do bank reconciliation.
BIRT we hire Nadine Simcoe to perform bank reconciliation every quarter, at $30/hour for roughly three (3) hours each fiscal quarter, to assist with CGA Andrea Knorr’s year end workload.
- Implementation of liability form for photo contributors
Melissa will present a motion put forward by photo editor Lisa Dimyadi suggesting the introduction of a liability form for those borrowing the Society’s cameras and photo equipment.
- Website Hosting
Maia to discuss increasing in web hosting budget.
- CUP NASH
Maia and Melissa to present proposal for CUP NASH conference in January, 2016.
- 50th Anniversary
Some concerns regarding Peak events and possible addition to Promotions Coordinator job description.
- Disciplinary action
The board will discuss a matter in-camera.
- Adjournment
