Peak Publications Society Board of Directors Meeting Agenda
July 28, 2016
The Peak offices
Chair: Max Hill
In Attendance:
- Maia Odegaard (Board Secretary, non-voting)
- Max Hill (Editor-in-Chief)
- Paige Smith (Collective Rep)
- Kevin Rey (Collective Rep)
- MuhammadQasim Dewji (Employee Rep)
- Call to Order
- Approval of Agenda
- Approval of past minutes from June 23, 2015
- Financial update
Maia to present the state of the Society’s finances through June 2016.
- Pay scale for volunteer proofreaders
Paige to present Natalie’s proposal that we set up a system for paying our volunteer proofreaders.
- Election of board member for hiring panel
Max will lead the election of a board member to serve on the hiring board to decide the paper’s staff
for the Fall 2016 semester.
- Adjournment
Peak Publications Society Board of Directors Meeting Agenda
June 23, 2016
The Peak offices
Chair: Max Hill
In Attendance:
- Maia Odegaard (Board Secretary, non-voting)
- Max Hill (Editor-in-Chief)
- Tamara Connor (Collective Rep)
- Kevin Rey (Collective Rep)
Regrets
- Thadoe Wai (At-large Rep)
- MuhammadQasim Dewji
- Call to Order: 5:38 p.m.
- Approval of Agenda
Tamara/Kevin
- Approval of past minutes from May 26, 2016
Tamara/Kevin
- Financial update
Maia presented the Summer 2016 budget as of end of May.
- Continuation of Kevin’s proposal
BIRT the Peak Publication Society divest from all energy sector investments and redistribute those funds to our existing portfolio according to the advice of our Vancity Investment Advisor, Rakesh Mehta.
Kevin/Tamara
All in favour
- Restructuring the Contributor Pay Policy
BIRT the PPS strike section 1. c) from the Contributor Pay Policy effective the beginning of the 2016 summer semester.
BIFRT that section 4. is rewritten to say: Contributors must not submit their invoice until after the final issue of the semester has been published and invoices must be received by the Business Manager no later than the end of the month in which the last issue was published.
BIFRT a section 7. is added to the Contributor Pay Policy to state that: Contributors who complete an assignment which is not published due to circumstances beyond the contributor’s control, shall still be paid the full amount, subject to the discretion of the section editor and ultimately the Editor-in-chief.
Tamara/Kevin
All in favour
- Contributor Pay Policy
See above.
- Infographic creation website subscription
BIRT the PPS allocate $240.00 of the office supply budget for an annual subscription to Venngage.
Kevin/Tamara
All in favour
- Adjournment 6:41 p.m.
