Peak Publications Society Board of Directors Meeting Agenda

February 16, 2016

The Peak offices

Chair: Max Hill

In Attendance:

• Maia Odegaard (Board Secretary, non-voting)
• Max Hill (Editor-in-Chief)
• Tamara Connor (Collective Rep)
• Kevin Rey (Collective Rep)
• Thadoe Wai (At-large Rep)
• MuhammadQasim Dewji (Employee Rep)

• Call to Order
• Approval of Agenda

• Approval of past minutes from December 14, 2015

• Financial update

Maia to present the state of the Society’s finances through January 2016 (see appendix A). 

• Discussion of the continuation of The Tartan

The board will evaluate the success of The Tartan pilot project and suggest a course for its future.

• Increase business credit card limit

Currently, the credit limit is $15,000, but as we’ve been sending larger numbers of students to various conferences, the business manager is requesting an increasing in this limit.

• In camera session

The board will go in camera to discuss a complaint from a collective member.

• Adjournment

Peak Publications Society Board of Directors Meeting Agenda

January 19, 2016

The Peak offices

Chair: Max Hill

In Attendance:

• Maia Odegaard (Board Secretary, non-voting)
• Max Hill (Editor-in-Chief)
• Tamara Connor (Collective Rep)
• Kevin Rey (Collective Rep)
• Thadoe Wai (At-large Rep)
• Adam Vanderzwan (Guest)
• Amneet Mann (Guest)
• MuhammadQasim Dewji (Employee Rep)

• Call to Order: 4:39 p.m.

• Approval of Agenda

Tamara/Thadoe

All in favour (after one typo was fixed re: date of last meeting)

• Approval of past minutes from December 14, 2015

Tamara/Qasim

All in favour

• Financial update

Maia presented the Society’s finances through December 2015 (see appendix A). Overall, the Society was around $8,000 under budget for the fall semester.

• Investment update

Maia presented the year end update on the Society’s investment portfolio (see appendix B). The long-term investments are up roughly $13,000 since September.

• ACP conference in LA vs CMA conference in NYC

BIRT the Society send eight student delegates to the Associate Collegiate Press conference in Los Angeles, CA from February 18-21, 2016. They will be elected at the January 27 Collective Meeting.

Tamara/Kevin

All in favour

• PPS BoD meeting time for spring 2016 semester

The Board will hold its spring semester meetings on the third Tuesday of each month at 4:30 p.m.

Tamara/Qasim

All in favour

• Discussion of the continuation of The Tartan

The board tabled any final decision on The Tartan pilot project until a future meeting date.

No vote.

• Reduction of publication in the summer semester

Max Hill brought up the idea of reducing summer production as most student papers don’t publish over those months due to low enrollment and small campus population. SFU has ⅔ enrollment during the summer and The Peak had higher than usual ad revenue over the summer 2015 semester.

No vote.

• Addition of Tamara Connor as a signer on the PPS bank account

BIRT Tamara Connor will replace Melissa Roach as a signer on the Peak Publications Society bank account held with Vancity Savings Credit Union.

Qasim/Kevin

All in favour

• Allotment of funds for camera D7000 repairs

The Peak photo editor requested repairs for one of the cameras as it was recently damaged by a contributor. The repairs must be assessed by the manufacturer in order to get a quote on repair costs. At that time, a decision will be made regarding funds required.

No vote.

• Adjournment

Approved by ________________________________ & __________________________________ on February 16, 2016.