Peak Publications Society Board of Directors Meeting Agenda

July 28, 2016

The Peak offices

Chair: Max Hill

In Attendance:

• Maia Odegaard (Board Secretary, non-voting)
• Max Hill (Editor-in-Chief)
• Paige Smith (Collective Rep)
• Kevin Rey (Collective Rep)
• MuhammadQasim Dewji (Employee Rep)

• Call to Order

• Approval of Agenda

• Approval of past minutes from June 23, 2015

• Financial update

Maia to present the state of the Society’s finances through June 2016.

• Pay scale for volunteer proofreaders

Paige to present Natalie’s proposal that we set up a system for paying our volunteer proofreaders.

• Election of board member for hiring panel

Max will lead the election of a board member to serve on the hiring board to decide the paper’s staff

for the Fall 2016 semester.

• Adjournment

Peak Publications Society Board of Directors Meeting Agenda

June 23, 2016

The Peak offices

Chair: Max Hill

In Attendance:

• Maia Odegaard (Board Secretary, non-voting)
• Max Hill (Editor-in-Chief)
• Tamara Connor (Collective Rep)
• Kevin Rey (Collective Rep)

Regrets

• Thadoe Wai (At-large Rep)
• MuhammadQasim Dewji

• Call to Order: 5:38 p.m.

• Approval of Agenda

Tamara/Kevin

• Approval of past minutes from May 26, 2016

Tamara/Kevin

• Financial update

Maia presented the Summer 2016 budget as of end of May.

• Continuation of Kevin’s proposal

BIRT the Peak Publication Society divest from all energy sector investments and redistribute those funds to our existing portfolio according to the advice of our Vancity Investment Advisor, Rakesh Mehta.

Kevin/Tamara

All in favour

• Restructuring the Contributor Pay Policy

BIRT the PPS strike section 1. c) from the Contributor Pay Policy effective the beginning of the 2016 summer semester.

BIFRT that section 4. is rewritten to say: Contributors must not submit their invoice until after the final issue of the semester has been published and invoices must be received by the Business Manager no later than the end of the month in which the last issue was published.

BIFRT a section 7. is added to the Contributor Pay Policy to state that: Contributors who complete an assignment which is not published due to circumstances beyond the contributor’s control, shall still be paid the full amount, subject to the discretion of the section editor and ultimately the Editor-in-chief.

Tamara/Kevin

All in favour

• Contributor Pay Policy

See above.

• Infographic creation website subscription

BIRT the PPS allocate $240.00 of the office supply budget for an annual subscription to Venngage.

Kevin/Tamara

All in favour

• Adjournment 6:41 p.m.